The people who keep offices running: assistants, office managers, records keepers and coordinators.
Top pay: highest pay, longest training
Chief Administrative Officer: The senior executive in charge of a company's or government's behind-the-scenes functions: facilities, HR, legal support, security and records. Typical pay $140k.
Executive Business Partner: A super-assistant to a top executive who runs their calendar, travel and priorities like a chief of staff. Typical pay $115k.
Private Estate Manager: Runs the households of very wealthy families: multiple homes, staff, travel, security and events. Typical pay $140k.
Mid pay: solid pay, degree or apprenticeship
Administrative Services Manager: Plans and coordinates the support services that keep an organization running, from mail and records to office equipment. Typical pay $106k.
Executive Assistant: Supports one or more senior leaders by managing calendars, communications, travel and projects. Typical pay $75k.
Office Manager: Keeps an office running smoothly: supplies, vendors, staff support and sometimes bookkeeping. Typical pay $62k.
Records & Information Manager: Decides how an organization stores, protects and eventually destroys its records, paper and digital. Typical pay $80k.
Corporate Travel Manager: Manages a company's business travel: booking rules, airline deals, budgets and keeping travelers safe. Typical pay $98k.
Corporate Knowledge Manager: Organizes a company's internal know-how so employees can find answers fast. Typical pay $85k.
Board Relations Manager: Organizes everything a company's or nonprofit's board of directors needs to meet and make decisions. Typical pay $85k.
Desktop Publisher: Lays out text and images for brochures, newsletters, reports and manuals using design software. Typical pay $55k.
Forms & Information Collection Officer: Gets every official government form approved by the White House budget office and keeps forms short, legal and easy to fill out. Typical pay $85k.
Corporate Flight Department Scheduler: Books and coordinates a company's private jet trips: crews, fuel, catering, customs and last-minute changes for executives. Typical pay $68k.
Starter: fastest way in
Administrative Assistant: Keeps an office running by handling scheduling, documents, phones and supplies. Typical pay $46k.
Receptionist: Greets visitors, answers phones and is the first face people see at a business. Typical pay $37k.
General Office Clerk: Does a mix of office tasks: filing, typing, answering phones and keeping records. Typical pay $41k.
Data Entry Keyer: Types information from forms and documents into computer systems. Typical pay $40k.
Virtual Assistant: Works remotely as a freelance assistant for busy entrepreneurs and small businesses. Typical pay $40k.
Notary Signing Agent: A notary public who travels to people's homes to witness signatures on mortgages and legal documents. Typical pay $35k.
Mail Clerk: Sorts and delivers mail and packages inside companies and government offices. Typical pay $38k.
File Clerk: Organizes and retrieves paper and digital records. Typical pay $40k.
Scheduling Coordinator: Books appointments, meetings, crews or patients and keeps a busy calendar running. Typical pay $44k.
Copy Center Operator: Runs big copiers, printers and binding machines in print shops and company mailrooms. Typical pay $41k.
Correspondence Clerk: Reads and answers letters and emails from customers, like billing questions or account changes. Typical pay $43k.
Career Universe is an early version. Pay, training and AI-risk figures are estimates to start your own research, not verified facts. The research was written with AI research assistants, checked by validation scripts and spot-checked by hand. Check anything important with schools, employers and official sources. How the numbers work.